Nancy Anderson

2016-08-08

Previous VisionStream, The Mash Group, Colonial Life Insurance

Education Missouri State University - Springfield

Experience


Trade Show & Event Manager

PracticeLink

July 2013 – Present (3 years 2 months)Greater St. Louis Area

• Manages the overall coordination and execution of all trade shows and events, arranged 55 conferences/events this year

• Submit applications, process payment, order show services, coordinate shipping, work with exhibit house on maintaining inventory

• Conduct site inspections, plan and execute all details for catering, transportation, housing, entertainment etc. for events 

• Main point of contact for communications with all of the various associations, vendors, shipping companies and promotional marketing contacts

• Travel to trade shows, represent the company during the conferences, set up and dismantle our display, generate leads

• Process and distribute the leads generated at each conference, complete meeting summaries


Company Description:


PracticeLink.com offers the best online job bank for active physician job-seekers, and the ultimate suite of physician recruiting tools for in-house recruiters searching for their next placement.


PracticeLink Magazine provides helpful, targeted career-planning content to 80,000 residents, fellows and young doctors through a free, quarterly publication.


PracticeLink is a free service for any practice-seeking physician and other medical professionals. We are not a recruitment search firm.


More than 20,000 job-seeking physicians use PracticeLink.com each year to quickly and confidentially search for new placement opportunities. And with more than 1,000 hospitals, medical groups, private practices and healthcare systems advertising more than 5,000 physician job opportunities on PracticeLink.com, there are plenty of opportunities for physicians to consider.

Account Manager / Trade Show Coordinator

VisionStream

August 2004 – July 2013 (9 years)Greater St. Louis Area

Trade Show Management / Exhibit House / Marketing


• Coordinating all aspects of trade show management and event services for an event marketing/exhibit house 

• Manage over 25 separate clients annual trade show schedules / managing all details for over 300 trade shows a year

• Deadline driven work environment, coordinating all details, required to meet all deadlines and ship dates

• Registering clients for each individual shows by completing the show service forms, ordering labor and arranging set-up and dismantle 

• Coordinate hotel room blocks and travel arrangements for trade show attendees, assisting with onsite meeting arrangements and catering 

• Negotiating with various freight companies to insure the best pricing for our clients and insuring on time delivery 

• Accounting / Review and approve all costs associated with the show, process client invoices, dispute any discrepancies in billing

• Working knowledge and experience in web based event project management systems - Exhibit Force 

• Coordination of graphic production with design firms and our internal print shop for all aspects of graphic requirements 

• Travel to trade show events to supervise onsite coordination of display installation and insure successful show opening

Account Manager / Trade Show Coordinator

The Mash Group

August 2002 – April 2004 (1 year 9 months)Greater St. Louis Area

Trade Show Management / Exhibit House / Marketing

PROGRAM MANAGER (Incentive Meeting Planner)

Colonial Life Insurance

1999 – 2002 (3 years)Columbia, SC

• Responsibilities included meeting planning and program development for the Incentive & Awards department which included monthly training schools, quarterly incentive trips, annual National Sales Meeting, Leaders Conference and President’s Club events

• Coordinating all logistics involved in group travel and meeting planning for groups of 30 to 450 people

• Development and managing of budgets for each event ranging from $450,000 to $2.9 Million 

• Creating RFPs for destination management companies, production companies, hotels and conference centers

• Verifying all invoices and billing for all meeting costs and promotional items 

• Collaborating to create the contest qualifications for our annual Incentive Programs

• Selecting and working with graphic designers for promotional campaigns for full field distribution throughout the year

• Management of programs in the incentive department (business cards, national recognition programs, quarterly contests)

• Contract Negotiation with all vendors 

• Site recommendation and presentation, selection, inspection for each incentive and meeting location, domestic and international destinations


Senior Travel Director

Martiz Travel Company

1995 – 1999 (4 years)Greater St. Louis Area

• On site program management for various companies incentive trips, business meetings, trade shows and events 

• Program liaison between clients, suppliers and destination management companies, demanding quality service and contract accuracy

• Coordinating all aspects of group functions, client meetings and incentive trips for Fortune 500 companies for groups of 30 - 4000, such responsibilities included managing all food and beverage in hotels and off property events, hotel reservations, air travel/ticketing, transportation, and coordinating with production companies

• Verifying invoices and finalizing all billing and accounting, insuring the best possible pricing for our clients, negotiating any discrepancies

• Guarantee overall success of onsite operation of corporate events, incentive trips, business meetings, car shows, cruises, sporting events 

• Assisted with successful program operation for domestic and international locations (President’s Club, Olympics, Indy 500, Superbowl, etc)

• Responsible for managing and scheduling staff members, overcoming obstacles of last minute changes, being proactive and maintaining complete professionalism when dealing with suppliers, clients and staff

Education


Missouri State University - Springfield

BS, Hotel Restaurant Administration

1988 – 1992

Activities and Societies: Sigma Kappa Sorority

Walt Disney World - College Intern Program / Grand Floridian Beach Resort / Catering Intern

Intern, Restaurant, Catering Management/Manager

1991 – 1991

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